Free Seating Chart Templates

Every seating chart template on one page: printable PDFs for round tables, long tables, U-shapes, weddings and classrooms; editable Word, Excel, Google Sheets and PowerPoint files; or the editable chart below. Free, no sign-up.

  • Free, no sign-up
  • PDF, Word, Excel, Sheets, PowerPoint
  • Round, long and U-shape tables
  • Or seat everyone automatically
Example
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Get started

  1. Choose how to start
  2. Add your guests
  3. Set up your tables
  4. Seat everyone
  5. Print or share

Step 1 of 5: Choose how to start. What you see is an example. Click the others below to see what you can make, then keep a layout for your own names or start with an empty room.You’re looking at an example. Try the others, then pick one or start blank.

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Every rule is met

How to use a seating chart template

  1. Pick a template. Choose one below by table layout, occasion or app, or start with the chart above.
  2. Make it yours. In the chart above, press Use this layout to keep the room and clear the example names, then change the tables and seats.
  3. Add the names. Paste or import your list above, or print a template and write the names in.
  4. Seat everyone. Press Smart arrange to seat everyone by your rules, then drag anyone you want to move.
  5. Print it. Download the PDF floor plan, a sign for the entrance or place cards.

The chart above is an editable seating chart template: a reception with round tables of 8, a head table and a dance floor. Pick another example, or press Use this layout and make it yours. Every template below is free to download.

Quick downloads

Seating chart templates by table layout

A round table with ten numbered chairs and a line for the table name.
Round tables
One table of 6, 8, 10 or 12 with numbered seats. PDF and Word.
A long table with twelve numbered chairs, five a side and one at each end.
Long tables
One table of 12 or 20, two tables, or a banquet for 68. PDF.
A U-shaped table with twenty numbered chairs, open towards a screen.
U-shape
A meeting table, a banquet U and a classroom double horseshoe. PDF.
A blank floor plan with ten round tables of eight below a stage.
Printable blank charts
Round tables, long tables and theater rows, with fill-in pages. PDF.

By occasion

A wedding floor plan with a head table, a dance floor and eight round tables of ten.
Wedding
8 to 20 tables with a head table and dance floor. PDF, Excel and Word.
A classroom plan with thirty numbered desks in rows facing the whiteboard.
Classroom
Rows, pairs, groups of four and a U-shape. PDF, Word and Excel.

By app

A spreadsheet with columns for name, household, meal, RSVP, table and notes.
Excel
A guest list that counts the free seats at every table.
A landscape page with twelve table boxes, each with lines for ten names.
Word
An A–Z find-your-seat list and a chart by table.
A spreadsheet with one column per table and a row per seat, with seated and free counts.
Google Sheets, Docs and Slides
A chart that finds every guest’s table and seat.
A slide with thirty desks in six columns below a Front of the room bar.
PowerPoint
A classroom, round tables and a sign. Opens in Google Slides too.

Which seating chart template should I use?

If you want to…Use
Seat everyone without doing it by handThe chart above: paste your list, press Smart arrange
Print a chart and write the names inA printable PDF: round tables, long tables, U-shape or blank
Keep the guest list in a spreadsheetExcel or Google Sheets
Type a sign for the entranceWord or PowerPoint
Show a class chart on the boardPowerPoint or Google Slides, or the classroom template

New to seating charts? Read how to make a seating chart, then pick a template. For the sign at the entrance, see what size to print it.

Frequently asked questions

Is there a free seating chart template?

Yes. Every template here is free, with no sign-up and no watermark: the online chart above and the PDF, Word, Excel, Google Sheets and PowerPoint downloads.

What’s the easiest seating chart template to use?

The online one above: paste your guest list and press Smart arrange, and it seats everyone and prints the plan. For a quick chart by hand, print a blank PDF.

Is there an editable table seating chart template?

Yes. In the chart above you can add, move and resize tables and change their seats. The Word, Excel, Google Sheets and PowerPoint files are editable too.

Do you have templates for tables of 8 or 10?

Yes: one round table of 8 or 10 to print, Word lists for rooms of tables of 8 or 10, and wedding rooms with 8 to 20 tables of 8 or 10. See the round table templates.

Is a seating plan template the same as a seating chart template?

Yes. “Seating plan” is the usual British term and “seating chart” the American one; a seating arrangement template is the same idea. Seating plan or sitting plan?

Which formats are the templates in?

PDF on Letter and A4, Word (.docx), Excel (.xlsx), and PowerPoint (.pptx). The Word, Excel and PowerPoint files open in Google Docs, Sheets and Slides.