PowerPoint Seating Chart Template

Download a free, editable PowerPoint seating chart: a classroom of 30 desks, round tables that drag with their chairs, and a sign by table. It opens in Google Slides and Keynote too. Or seat everyone automatically in the chart below.

  • Free .pptx, no sign-up
  • PowerPoint, Slides, Keynote
  • Classroom, tables, sign
  • Or seat everyone automatically
Example
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Get started

  1. Choose how to start
  2. Add your students
  3. Set up your desks
  4. Seat everyone
  5. Print or share

Step 1 of 5: Choose how to start. What you see is an example. Click the others below to see what you can make, then keep a layout for your own names or start with an empty room.You’re looking at an example. Try the others, then pick one or start blank.

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Every rule is met

How to use the PowerPoint seating chart template

  1. Download the template. Download the .pptx file below and open it in PowerPoint, Keynote or Google Slides.
  2. Pick a slide. Use the classroom, the round tables or the sign by table, and delete the slides you don’t need.
  3. Type the names. Click a desk, a chair or a “Guest name” line and type. Copy desks or tables with Ctrl+D (⌘D on a Mac).
  4. Arrange the room. Drag desks and tables to match your room. Each round table moves with its chairs.
  5. Print or show it. Show it on the board, print it, or export it as a PDF.

Download the PowerPoint seating chart template

Download the template (.pptx): one file with the three slides below. Every desk, chair and line is a shape you can type into, move, copy or delete.

A slide titled Classroom seating chart with thirty desks in six columns and five rows, each labelled with its desk number and Name, below a Front of the room bar.
Slide 1: classroom · 30 desks, six by five, under “Front of the room”
A slide titled Seating chart: round tables with a head table and eight round tables, each with eight chairs numbered 1 to 8 clockwise from the top.
Slide 2: round tables · a head table and eight tables of 8, each grouped with its chairs
A slide titled Please find your seat with eight boxes, Table 1 to Table 8, each with eight lines reading Guest name.
Slide 3: sign by table · 8 tables of 8 names, for the entrance

How to make a seating chart in PowerPoint

  1. Start with a blank slide. For a classroom, add a bar or a text box at the top for the front of the room.
  2. Choose Insert > Shapes and draw one desk (a rectangle) or table (an oval). With it selected, type the name.
  3. Copy it with Ctrl+D (⌘D on a Mac) until you have enough, then line them up with Align on the Shape Format tab.
  4. For a table with chairs, draw small circles around it, select the table and its chairs, and Group them so they move together.
  5. Print it, or choose File > Export to save a PDF.

PowerPoint is handy for a chart you show on the board or edit by dragging. It doesn’t know who still needs a seat, and moving one student means retyping two desks. The chart above keeps the class or guest list, follows rules like “keep apart”, and can shuffle a class in one click; download its PNG image from Print & export to put the result on a slide.

Google Slides and Keynote

Upload the .pptx file to Google Drive and open it with Google Slides; the shapes and groups come across, and you can share the deck with a co-teacher. On a Mac, Keynote opens it directly. If the font looks different, the template uses Calibri; any clear sans-serif works. More Google options are on the Google Sheets seating chart template page.

More templates

Frequently asked questions

Is there a free PowerPoint seating chart template?

Yes. The .pptx file on this page is free, with three editable slides: a classroom, round tables and a sign by table. No sign-up and no watermark.

How do I make a seating chart in PowerPoint?

Insert a shape for each desk or table (Insert > Shapes), type a name into it, and copy it with Ctrl+D. Line them up with Align, and group a table with its chairs so they move together.

Does it work in Google Slides?

Yes. Upload the .pptx file to Google Drive and open it with Google Slides. Keynote on a Mac opens it too.

Can I print it as a poster?

Yes. Change the slide size under Design > Slide Size (for example 24 × 36 in) and let PowerPoint scale the content, then print or export a PDF for a print shop.

Can PowerPoint seat everyone for me?

No: in PowerPoint you place every name by hand. The chart above seats a whole class or guest list with Smart arrange or Shuffle, and you can download the plan as a PNG and put it on a slide.

Is there a classroom seating chart for Word or Excel?

Yes, on the classroom seating chart template page: a Word grid of 30 desks and an Excel class roster. See the classroom templates.